Sport Clubs Handbook
Start here. Covers everything from eligibility and registration to budgets, travel, and conduct. All club officers should read it before the season starts.
Important Dates & Meetings
All club officers are expected to attend Association Meetings and meet key deadlines. Missing deadlines can affect your club's standing.
Meeting / Event | Date | Time | Location |
|---|---|---|---|
Fall Officer Training | 8/24/2025 | 2:00 pm | Columbine Hall 126 |
Fall Officer Training (Make-up) | 8/25/2025 | 7:00 pm | Kettle Creek |
Club Annual Re-Registration Deadline | 8/29/2025 | 11:59 pm | N/A |
Sport Club Association Meeting | 9/24/2025 | 7:30 pm | Kettle Creek |
Fall Dues Deadline | 10/6/2025 | 11:59 pm | N/A |
Optional Workshop | 10/8/2025 | 7:30 pm | Kettle Creek |
Sport Club Association Meeting | 10/15/2025 | 7:30 pm | Kettle Creek |
Optional Workshop | 11/5/2025 | 7:30 pm | Mountain Lion Meeting Room |
Sport Club Association Meeting | 11/19/2025 | 7:30 pm | Kettle Creek |
End of Semester Report Due | 12/5/2025 | 11:59 pm | N/A |
Sport Club Association Meeting | 1/21/2026 | 7:30 pm | Kettle Creek |
Sport Club Association Meeting | 2/18/2026 | 7:30 pm | Kettle Creek |
Optional Workshop | 2/25/2026 | 7:30 pm | Kettle Creek |
Budget Packet Workshop | 3/11/2026 | 7:30 pm | Kettle Creek |
Spring Dues Deadline | 3/13/2026 | 11:59 pm | N/A |
Roar Awards Nomination Due | 3/29/2026 | 11:59 pm | N/A |
Club Sports Association Meeting | 4/20–4/24/2026 | 7:30 pm | Kettle Creek |
ROAR Awards | 4/28/2026 | 7:30 pm | Kettle Creek |
Administrative Forms
Annual Club Registration: Log into MLC → Organizations → Register an Organization → Re-Register
End of Semester Report: Due the week before finals, turn in at the Sports Desk or email sports@uccs.edu
Player Requirements
Player Physical: Turn in to UCCS Wellness Center Front Desk or Sport Clubs Athletic Trainer
NCAA Concussion Facts Sheet: Must be read before completing the Player Participation Waiver
Travel
Van Driver Training: Required before driving any UCCS Motorpool vehicle
Financial
Budgets: View your club's balance sheet
SGA Funding Application: Search 'SGA Funding Proposal 2024-2025' on MLC
Refunds: Email sports@uccs.edu
Risk Management
Incident Report: Every incident must be documented and submitted to the Sport Clubs Office
Injury/Accident Report: Submit to the Sport Clubs Office within 24 hours of any injury
Emergency Action Plan: Review before your season starts
Emergency Contact Order for Life-threatening Situations
University Police: (719) 255-3111
Chris Spencer, Program Director: (719) 255-7516
Rachel Lucas, Program Coordinator: (719) 255-7513
David Fehring, Director: (719) 255-7519
Coach Forms
Intent to Secure Coach: Required before bringing on any coach, must be approved by the Program Director or Coordinator
Background Check Release Form: Required for all coaches
Coach Agreement and Notice of Risk and Waiver: Every coach must sign before coaching, failure to sign can result in immediate termination
Additional Resources
UCCS Brand Identity Standards | Review before creating any media, logos, or apparel — all designs need approval before printing or posting | uccs.edu/brand
Tax Exempt Certificate | Use for tax-exempt purchases on behalf of your club
Marketing Design Request | Email recmktg@uccs.edu
Class Excuse Application | Online form, pick up letter from Sports Desk